Cordova Bay Elementary School

School Volunteer Information

The Saanich School District appreciates the many volunteers who support our students throughout the year.  They are committed to providing a safe and secure learning environment for our students and therefore ask volunteers to provide schools with the following information:

Criminal Record Check:  

• Volunteers are required to complete a Criminal Record Check (CRC) every three years.  Please visit the District webpage for all the details on how to apply for a CRC. 
• If you have previously applied for a CRC and want to know if it is still valid, please contact the Cordova Bay School office at (250)-658-5315. 
• The CRC process can take approximately 3-4 weeks or longer.  Don't be disappointed, apply sooner than later if you wish to participate in your child's class fieldtrips or beach walks.

Volunteer Drivers: 

We anticipate that teachers will be requesting Parent Drivers for field trips.  In addition to completing a Criminal Record Check, Volunteer Drivers are required to complete the following steps each school year:

1. 1. Request a copy of your Driver’s Abstract. You can either:
      1. Apply online: https://onlinebusiness.icbc.com/clio/
      2. Visit your local ICBC branch. Please bring your driver’s license and another form of ID. OR
      3. Call ICBC on 250-978-8300. Please have your driver’s license number ready.
   2. Complete Volunteer Driver Application.
   3. Bring the completed form to your school office along with a copy of your Driver’s Abstract, Driver’s License and insurance documents.  All information will be kept strictly confidential.
   4. This information needs to be on file in the school office prior to the class fieldtrip. 

Volunteer Drivers are also asked to follow the Communicable Disease Guidelines for K-12 Settings on CARPOOLING: 

 Schools should share the following guidance with staff and families regarding carpooling arrangements (personal or school-related):

• Spread out vehicle occupants as much as possible. 
• Travel with the same people whenever possible. 
• Set the in fresh outside air, and do not recirculate the air. 
• Open windows when the weather allows.
• Clean hands before and after trips. 
• Clean frequently touched surfaces regularly. 

 For carpooling related to school activities, students, staff and other adults must follow the mask requirements outlined in the Personal Protective Equipment* section. For personal carpooling, as per public health recommendations, school-aged children and adults are encouraged to wear masks while carpooling (masks are not suggested if carpooling with members of the same household).

Personal Protective Equipment (PPE)

*Please see the COVID-19 Communicable Disease Guidelines for K-12 Setting for specific sections referred to in this summary.

Personal protective equipment (including masks) can provide an additional layer of protection. Non-medical masks and face coverings (masks) have a role to play in preventing the spread of COVID-19. They provide some protection to the wearer and to those around them.

 In the event a regional or provincial public health recommendation or Order requires stricter non-medical mask use than what is outlined in this document, that recommendation or Order should be followed.

Those wearing masks should still continue to respect others personal space.

Masks should not be used in place of the other safety measures detailed in this document (refer to the Hierarchy for Infection Prevention and Exposure Control Measures for Communicable Disease graphic).

 

K-12 STAFF:

All K-12 staff are required to wear a mask indoors in schools and on school buses. Staff may wear a face shield in addition, but must wear a mask under the face shield.

Supporting students with complex behaviours, medical complexities or receiving delegated care may require staff providing health services or other health care providers to be in close physical proximity or in physical contact with a medically complex or immune suppressed student.

 ▪ People providing these services in schools must wear a mask (medical or non-medical) when providing services and the service cannot be provided from behind a physical barrier. Additional PPE over and above that needed for routine practices and the use of a medical or non-medical mask is not necessary.

 ▪ Those providing health services in schools may be receiving different guidance related to PPE from their regulatory college or employer. Health service providers are encouraged to work with their employer to confirm what PPE is recommended for the services they provide in school settings.

 ▪ Parents and caregivers of children who are considered at higher risk of severe illness due to COVID-19 are encouraged to consult with their health care provide to determine their child's level of risk.  

 For information on PPE when working with students where seeing facial expressions and/or lip movement is important, see the Guidelines for Staff Working with Students with disabilities/Diverse Abilities where Physical Contact may be Required section*.

 

K-12 STUDENTS:

All students in Kindergarten to Grade 12 are required to wear a mask indoors in schools and on school buses.  Students may wear a face shield in addition, but must wear a mask under the face shield.

 Staff should utilize positive and inclusive approaches to engage students in the use of masks, and should not employ measures that are punitive or stigmatizing in nature. See the Supportive School Environments section* for more information.

 Schools and school districts will have non-medical masks available for staff and students, including anyone who becomes sick while at school.

• • ensuring students and staff are aware of their responsibility to perform a daily health check, and to stay home when they are sick or if required to self-isolate; 
  • daily cleaning and disinfection of frequently touched surfaces; and
  • frequent hand hygiene. 

VISITORS:

All visitors must wear a mask when they are inside the school.

EXCEPTIONS FOR STAFF, STUDENTS AND VISITORS:

The guidance outlined above regarding mask requirements does not apply to staff, students and visitors in the following circumstances:

• to a person who cannot tolerate wearing a mask for health or behavioural reasons;

• to a person who is unable to put on or remove a mask without the assistance of another person;

• if the mask is removed temporarily for the purposes of identifying the person wearing it;

• if the mask is removed temporarily to engage in an educational activity that cannot be performed while wearing a mask (e.g. playing a wind instrument, engaging in high-intensity physical activity, etc.);

• if a person is eating or drinking;

• if a person is behind a barrier; or

 • while providing a service to a person with a disability or diverse ability (including but not limited to a hearing impairment) where visual cues, facial expressions and/or lip reading/movements is important.

While the mask requirements outlined in this document specifically apply to K-12 schools, public health recommends that staff and visitors at non-school sites (e.g., administrative offices, maintenance facilities, etc.) wear masks in indoor common/shared spaces if they are not fully vaccinated. Staff and visitors at non-school sites must also adhere to any regional or provincial public health recommendations or orders for workplaces requiring increased mask use.

Schools must not require a health-care provider note (i.e. a doctor’s note) to confirm if staff, students, or visitors cannot wear a mask. 

No student should be prevented from attending or fully participating at school if they do not wear a mask. See the Supportive School Environments section for more information.